Absence policy

Absence policy

What If My Son / Daughter Is Absent?

Your son/daughter has received information relating to our expectations for attendance and punctuality. Our expectations are summarised below for your information.

Excellent attendance is one of the key factors to a student’s success at the College. It is the students responsibility to have a high attendance rate and prompt start to all classes – this is a top priority. Attendance is always required on references for universities and employers!

Your son/daughter’s SPDL will review their attendance on a daily basis and will discuss any difficulties/concerns relating to attendance or punctuality with them on a regular basis. Your son/daughter’s attendance record is available to view on Cedar and you will receive a text message each day an absence is recorded.

Any absence from college will be recorded on a student’s attendance record. The College recognises that some absences are unavoidable and will authorise these.
Routine medical and dental appointments are not permitted reasons to be absent and will be recorded as unauthorised. Evidence of absences should be taken to the Student Administration Office situated on the first floor. Depending on the nature of the absence, it
may be advisable for your son/ daughter to speak to their SPDL.

A parent/carer should ring the Attendance Line on 01706 769819 before 10am (but ideally before 9am)
  • Your son/daughter’s full name and date of birth
  • Reason for absence
  • First date of absence (and time if less than a full day)
  • Last date of absence if known (and time if less than a full day)
If your son/daughter is at college and feel they have to go home early they will need to see their SPDL. If the SPDL supports their absence your son/daughter’s main contact will be informed that they are going home.
Prior to the planned absence, your son/daughter should visit the Student Administration Office taking any evidence they can provide. Your son/ daughter will be advised whether their absence will be classed as a permitted absence or an unauthorised absence. Religious holidays must be notified at least 24 hours in advance to be classed as a permitted absence.

If a student arrives late they should go straight to class where they will be marked present but late. Students are asked to speak to their teacher at the end of the class to explain the reason for their lateness and to check that they have not been marked as absent. If a student arrives late for a class on a regular basis their teacher will discuss this with them and may speak with their SPDL. Your son/daughter’s SPDL will speak with them about any patterns of unacceptable punctuality.

If a student has arrived so late that they have missed a class and they think the reason may be a permitted one, then they should go to the Student Administration Office when they have their next break.

If your son/daughter knows they are going to miss a class due to lateness they should inform the Student Administration Office on the Attendance Line. Your son/ daughter’s main contact will receive a text message each day they miss one or more lessons due to lateness.

Your son/daughter’s attendance data will be available to view on a live basis on Cedar; the College portal. If your son/ daughter thinks that their attendance record is incorrect, your son/daughter should discuss the issue with the teacher concerned. Marks will not be changed where prior evidence was required but not produced in advance.